Run Your Whole HVAC Business From One Place
When the first heat wave hits, the phone never stops and your techs are stretched thin. GreenRoute keeps every service call, install, and maintenance visit organized so you can dispatch faster, never miss a tune-up agreement, and get paid the day the job is done.
GreenRoute is HVAC business software built for the way heating and cooling companies actually work. From the first dispatch on a no-heat call to recurring spring and fall tune-up agreements, you can schedule techs, route them efficiently between calls, capture diagnostics in the field, and invoice the customer the moment the system is back up and running. There are no per-user fees, so adding seasonal techs during a demand spike never costs you more, and a free Starter plan lets you run your business before you spend a dime.
Built for HVAC Businesses
Dispatch Service Calls in Minutes
When a customer calls with no heat or no cooling, see which tech is closest and most available, then assign the call and send them the address, equipment history, and notes straight to their phone. No more juggling a whiteboard and a stack of paper tickets during your busiest days.
Never Miss a Tune-Up Agreement
Set up spring AC and fall furnace maintenance as recurring services and GreenRoute automatically puts every covered customer back on the schedule each season. You keep your maintenance revenue steady and your agreement customers stay loyal instead of slipping through the cracks.
Survive Seasonal Demand Spikes
The first cold snap or heat wave triggers a flood of calls. Because GreenRoute charges no per-user fees, you can add seasonal techs for the rush without growing your bill, and route planning packs more service calls into each day so your crews cover more ground.
Get Paid Before You Leave the Driveway
The moment a tech marks a repair or install complete, the invoice goes out automatically with parts and labor itemized. Customers pay on the spot by credit card, Apple Pay, or Google Pay, so you stop chasing payments on expensive equipment jobs and protect your cash flow.
How It Works
From the first no-heat call to a paid invoice, GreenRoute keeps your HVAC business moving in three simple steps.
Book and Dispatch the Call
Take the service call, pull up the customer's equipment history, and dispatch the nearest available tech with the full job details pushed to the mobile app.
Diagnose and Complete in the Field
Your tech logs the diagnosis, adds parts and labor, snaps photos of the equipment, and marks the job complete from their phone, even when they are in a basement with no signal.
Invoice and Collect Automatically
GreenRoute generates the itemized invoice on completion and lets the customer pay by card or mobile wallet on the spot, then schedules their next tune-up if they are on an agreement.
Everything a HVAC Business Needs
Scheduling
Drag-and-drop calendar with recurring job automation, crew assignment, and conflict detection. Save 10+ hours a week on scheduling.
Learn more →Invoicing
Mark a job complete and the invoice sends itself — or invoice manually for any customer, with or without a job. Online payments, automatic reminders, full payment tracking.
Learn more →Recurring Services
Automate your repeat work. Set frequencies, auto-schedule jobs, auto-generate invoices, and send customer reminders automatically.
Learn more →Mobile App
Manage your entire service business from your phone. Works offline, includes GPS navigation, photo docs, and field invoicing.
Learn more →How GreenRoute Compares for HVAC
See how GreenRoute stacks up against the tools hvacbusinesses shop against — on price, per-user fees, and the features that matter in the field.
HVACGuides & Resources
Practical advice for running and growing a hvac business.
How to Price HVAC Services: A Complete Pricing Guide for Contractors
Learn how to price HVAC services for profit, from calculating your true labor rate to flat-rate vs. hourly pricing, service agreements, and diagnostic fees.
Read more →OperationsHVAC Dispatching Done Right: How to Schedule Calls, Cut Drive Time, and Stop Losing Money on the Board
A practical guide to HVAC dispatching and scheduling: handle emergency no-cool calls, batch maintenance visits, cut windshield time, and keep techs billing.
Read more →GrowthHVAC Local SEO: How to Dominate the Google Map Pack and the "Near Me" Search
A tactical HVAC local SEO guide: rank in the Google map pack, optimize your Business Profile, build review velocity, and win "AC repair near me" searches.
Read more →BusinessHow to Start and Grow an HVAC Business: Licensing, First Customers, and Hiring
A practical guide to starting an HVAC business: EPA 608 and contractor licensing, insurance, startup costs, first customers, maintenance agreements, hiring, and scaling.
Read more →OperationsHow to Hire and Retain HVAC Technicians: A Practical Guide for Shop Owners
A practical guide for HVAC owners on hiring and keeping good technicians: where to recruit, how to screen, building a real career ladder, pay, and cutting turnover.
Read more →Frequently Asked Questions
What is the best HVAC business software for a small company?
Can GreenRoute handle my seasonal tune-up and maintenance agreements?
Does it cost more to add technicians during the busy season?
Can my techs use it in basements and crawl spaces with no signal?
How do customers pay for repairs and installs?
Can I quote a new system before the job?
Ready to Run Your HVAC Business Better?
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